Institutional portal - Municipality of Milan

Information pursuant to art. 13 of EU Regulation no. 2016/679
Pursuant to art. 13 of EU Regulation no. 2016/679 (General Regulation on the Protection of Personal Data), the following information is provided.

Data controller

The Data Controller is the Municipality of Milan with headquarters in Piazza della Scala, 2 – 20121 Milan.

Responsible for the protection of personal data

The Data Protection Officer - “DPO”) of the Municipality of Milan can be reached at the following e-mail address: dpo@Comune.Milano.it

Purpose and legal basis

The processing of data is aimed at allowing the effective fulfillment of the right of access to administrative documents and the activities connected and instrumental to the management of the related administrative procedure.

Personal data are processed, pursuant to and for the purposes of law no. 241/90 and the relevant Municipal Regulation for the regulation of access to administrative documents, in compliance with the conditions established by EU Regulation 2016/679 and in particular:

• to fulfill a legal obligation to which the owner is subject (art. 6 – par. 1 letter c)
• for the execution of a task of public interest (art. 6 par. 1 letter e)

Types of data processed

The procedure for accessing documents involves the collection of personal data requested with this form.

Mode of treatment

The processing takes place in compliance with fundamental rights and freedoms and is based on the principles of correctness, lawfulness, transparency and protection of confidentiality. It is also carried out with the aid of electronic instruments consistently with the operations indicated in the art. 4, point 2, of EU Regulation 2016/679.

Nature of treatment

The provision of data marked with an asterisk is mandatory and failure to provide it precludes the possibility of carrying out the actual exercise of the right of access as well as the consequent obligations relating to the proceeding/procedure.

Communication and dissemination

Personal data are not communicated to third parties, unless this operation is necessary to comply with relevant regulatory provisions such as communication to other interested parties if the conditions are met. Personal data is not disclosed.

Categories of data recipients

The processing is carried out by authorized persons committed to confidentiality and responsible for the related activities in relation to the purposes pursued.

Data retention

The data will be kept for the time necessary to achieve the purposes for which they were collected and for the period necessary to complete the administrative procedure referred to in law no. 241/90 and in any case for the time required by the provisions regarding the conservation of administrative documents and documents.

Data transfer to third countries

The data processed for the aforementioned purposes are not transferred to third countries outside the European Union or the European Economic Area (EEA) or to international organisations.

Rights of interested parties

Interested parties can exercise the rights provided for by the art. 15 and following of EU Regulation 2016/679 and in particular the right to access one's personal data, to request rectification or limitation, updating if incomplete or incorrect and cancellation if the conditions exist as well as to oppose the processing by contacting the request to:

- Municipality of Milan as Owner, Piazza della Scala n. 2, - 20100 Milan to the following e-mail addresses

• protocol@postacert.comune.milano.it
• protocol@comune.milano.it

or

- Responsible for the protection of personal data of the Municipality of Milan (Data Protection Officer - “DPO”)

Right of complaint

Finally, we inform you that interested parties, if they believe that the processing of personal data relating to them occurs in violation of the provisions of EU Regulation 2016/679 (art. 77) have the right to lodge a complaint with the Guarantor, (www.garanteprivacy.it ) or to take action in the appropriate judicial offices (art. 79 of the Regulation).