Institutional portal - Municipality of Milan

MAYOR'S CABINET AREA AND RELATIONS WITH PARTICIPATORY BODIES

• Support to the organisation's top management bodies:

- in defining corporate governance rules and strategic projects
- in the definition of guidelines to be assigned to the Participated Bodies, in relation to the type of body and the "level" of participation held by the Municipality of Milan, also in matters of transparency and legality of the administrative action carried out by the Participated Bodies

• Management of obligations related to the exercise by the Mayor or his delegate of the rights exercisable as a member
• Analysis, in coordination and with the support of the Budget and Subsidiary Management, of the planning and programming documents (industrial plans, budgets, etc.) of the investee companies/entities, in relation to the type of company and the "level" of participation held by the the municipality of Milan
• Technical-legal support to the Mayor and the Chief of Cabinet for the nomination and designation of the representatives of the Municipality of Milan in the bodies and management of the consequent obligations
• Preparation of documents for the participation of the Mayor or his delegate in assemblies, meetings, program agreements of various bodies, with the exception of those managed directly by the Budget and Subsidiary Management
• Collaboration with the Budget and Subsidiaries Department and the General Management in providing support to the relevant Departments in the obligations relating to the establishment, membership and association of the Municipality of Milan in various companies and bodies
• Operational and organizational support to the Guarantors established by the City Council and appointed by the Mayor, to the delegates and appointees appointed by the Mayor and to the Committees established by the Mayor, for the management of meetings, gatherings and working groups internal and external to the Institution, taking care of the documentation of the activities, as well as relations with the Departments and Directorates involved by area of ​​competence
• Liaison with the Single Central Procurement Directorate regarding tender procedures for the purchase of goods and services functional to the activities under the Directorate's responsibility and the management of the related contracts
• Support to the Chief of Staff and the Deputy Chief of Staff, in coordination with the Chief of Staff's Staff Unit, in liaising with the Head of Corruption Prevention and Transparency for the activities and obligations required by current legislation on the matter
• Disbursement of contributions to religious denominations pursuant to LR 12/2005
• Provision of contributions to bodies, associations and institutions
• Management of membership fees
• Administrative and accounting management of entertainment expenses and expenses deriving from interventions by the Administration for institutional activities
• Management of the investigation of the resolution proposals for the granting of patronage for the areas of interest of the Mayor's Cabinet
• Management of technical-legal activities and/or support to other municipal departments for the establishment of committees or advisory commissions by the Mayor or Council
• Administrative management, on behalf of the Mayor and the Chief of Cabinet, of the procedures for the assignment of scholarships for the Ambrosoli Prize and the Giovanni Marra Prize and operational support for the examining commissions
• Management of the technical-legal activity of conferring professional tasks and consultancy assigned by the Mayor and the Managers of the Mayor's Cabinet
• Collaboration with the Presidency of the Municipal Council in providing technical-legal and operational support for the preliminary and preliminary phase of the procedures for appointing the Board of Guarantors
• Monitoring and analysis of the activities of state and regional legislative bodies
• Monitoring and analysis of ANCI activities
• Monitoring and analysis of the work of the State-City Conference and the Unified Conference

GENERAL AFFAIRS AREA

• Support to the Chief of Staff and the Deputy Chief of Staff for the management of the activities necessary for the functioning of the structures, with particular reference to: personnel management and administration, organisation, quality, application of privacy legislation, budget management, planning and controls , IT, mobility, legal-administrative activities, application of safety regulations and health surveillance in the workplace
• Coordination of the single protocol of Palazzo Marino
• Integrated management of logistical and auxiliary services for representative offices and institutional ceremonies, in connection and coordination with the Ceremonial Office
• Management of the display of institutional flags in municipal offices and in relevant public spaces
• Coordination of staff assigned to assist institutional bodies and offices
• Collaboration with the Local Police Command for the coordination of staff seconded to Palazzo Marino
• Carrying out building management functions, liaising, for technical aspects and security interventions, with the State Property and Heritage Directorate, with the Technical Directorate and with the Urban Safety Directorate
• Supervision, on behalf of the Chief of Staff and the Deputy Chief of Staff, of the functions and responsibilities attributed to the Employer by the Legislative Decree. 81/2008
• Enhancement and care of the institutional headquarters and boardrooms, also through Sponsorship and Partnership procedures, in conjunction with the competent Departments/Areas
• Coordination of the guided tour service a Palazzo Marino
• Management, in collaboration with the other Areas and Units of the Mayor's Cabinet, of the technical table for the definition of guidelines for the implementation of initiatives in the area aimed at promoting the city in collaboration with the competent Departments
• Management of projects and initiatives identified and promoted by the Mayor and the Head of Cabinet, involving the relevant stakeholders and the Councillors/Directions responsible for the area of ​​intervention

INTERNAL AUDITING AREA

• Auditing with the function of verifying the existence and adequacy of the control systems of the entire procedural process and the traceability of the relevant phases of the individual procedures, aimed at ensuring compliance with the correctness, adequacy and legitimacy of the processes and procedures adopted by the Administration , the application and implementation of the Operational Models envisaged in the Three-Year Plan for Corruption Prevention and Transparency or PIAO section as well as compliance with the provisions aimed at combating corruption phenomena
• Support and consultancy to the General Management and to the other Departments/organizational structures of the Institution for the purpose of optimizing the internal control system and regarding the correctness, adequacy and legitimacy of the procedures
• Assessment of risks connected to inadequacies or problems both internal to the system (operating procedures, human resources, etc.) and external (exogenous factors), in order to define the organization's risks in the different risk areas
• Coordination and implementation of auditing activities, consistently with the organisation's current internal control system

INTERNATIONAL RELATIONS AREA

• Strengthening the city's international positioning:

- Managing relations with cities, city networks, institutions and international bodies
- Ensuring the strategic direction and management of international partnerships
- Managing relations with European bodies and the strategic positioning of the city in the European context
- Organizing in Italy and abroad - in collaboration with the Embassies, Italian Consulates abroad and other international institutions - missions, meetings, events, conferences, international projects, etc.
- Managing appropriate institutional relationships with the Italian Government, the Ministries responsible for each individual matter, foreign institutions and foundations in Italy, foreign Governments, Public Administrations, regional Associations and Organizations
- Managing relations with the Consular Corps of Milan
- Managing, also through third parties, relations with the international press, in concert with the Press Office and the Spokesperson's Office
- Monitoring the result of the initiatives carried out

• Management of activities aimed at formalizing Commitments, Twinning and Collaboration Agreements at an international level
• Management of administrative activities and procedures aimed at:

- Granting of patronage
- Provision of contributions
- Participation in events organized by the municipal administration and/or promoted by external bodies and institutions (consulates, international institutes, etc.)

• Organization and logistical and administrative management of the missions abroad of the Mayor or of the Councilors delegated by him
• Management of activities and relationships with international organisations, development banks, non-governmental organisations, foundations etc. aimed at the design, formalization and implementation of agreements, projects and exchange programs between cities and international cooperation
• Management of relationships with European bodies, with cities, city partnerships and networks of European cities, organizations and universities for know-how exchange activities and coordination of strategic project activities on sustainable urban development issues
• Coordination of Milan's participation in the European Eurocities network

COMMUNICATION AREA

• Definition of the organisation's overall communication strategy, internal and external, in line with the Mayor's programmatic guidelines approved by the City Council
• Supervision and management of activities, projects and tools relating to internal communication, in collaboration with the General Management
• Supervision of the institution's system of distinctive signs, with particular reference to the application of visual identity to traditional and digital media
• Mapping and analysis of the organisation's information needs
• Budget planning for communication on traditional, social, digital, television and radio paid media and channels.
• Preparation of media plans for communication activities to be carried out via paid media and channels managed by the Area, including social media, Web Radio and Web TV
• Connection and coordination with departments, bodies and investee companies to identify shared communication tools and methodologies and strengthen synergies
• Supervision and supervision, for communication purposes and in coordination with the competent Departments and Managements/organizational structures, regarding the design and creation of tools and products aimed at simplifying interactions with citizens, city-users and businesses and ensuring availability of information, management of requests, reduction of relationship problems
• Supervision and supervision, for communication purposes and in liaison with the competent Departments and Managements/organizational structures, regarding the choice of the most suitable communication methods to reach the different groups of citizens, according to a transversal type of project that increasingly makes the offer of services is clear to young people, women, the elderly and people with disabilities
• Support, verification and monitoring of the activities carried out by the decentralized web editorial staff in relation to the publication and updating of the contents of the institutional portal
• Management of review and simplification activities of paper and digital communications, in coordination with the various Departments and the relevant Councilors
• Coordination, in conjunction with the General Management and the Technological and Digital Innovation Management, of the projects and development activities of the service contents of the institutional Portal, with monitoring of the related quality
• Supervision and supervision, for communication purposes and in coordination with the competent Departments and Managements/organizational structures, regarding the adoption of corrective measures and innovative tools to be introduced in the communication methods and in the relationship channels with citizens, also subsequently to the analysis of the data collected by the CRM, from customer-satisfaction surveys and from accesses to the website and the various channels of the Municipality of Milan, in collaboration with the Departments that manage the monitoring
• Coordination of the conception, planning, management and implementation of institutional campaigns and integrated communication activities
• Promotion and management of activities relating to internal audiovisual production
• Coordination of graphic/creative production units
• Preparation, in support and in collaboration with the Spokesperson and the Secretariats of the Mayor and Deputy Mayor, of texts for public interventions by administrators, also in coordination with the Press Office
• Operational/editorial management of social channels, in conjunction with the General Management and in implementation of the strategic choices made in this area
• Liaison with the Councilors and Managements of the Institution and support in the design of projects to promote the city to be supported with Sponsorship and Partnership procedures in coordination, for the technical-administrative and economic aspects, respectively with the Youth Work and Sport Directorate and with the Budget and Participate Management
• Research, definition and management of new partnership/co-promotion/sponsorship agreements to support initiatives and projects to promote the city, also through the Milano & Partners Association
• Organization of logistical aspects and management of legal-administrative and accounting activities to support the communication activities managed by the Area and for the functioning of the Press Office